Streamlining E-Invoicing for a Global Engineering and Consulting Leader with Oracle Integration Cloud
CLIENT OVERVIEW
Our client is a multinational engineering and consulting firm that delivers cutting-edge solutions across energy and industrial sectors. With operations spanning multiple continents, the company plays a pivotal role in driving sustainability, asset optimization, and digital transformation in complex engineering projects.
Challenges:
- Inefficiency in uploading E- invoices to the Italian government’s SFTP server after generating in Oracle Cloud.
- Need to meet the Italian authorities’ requirement for invoices in a specific XML format, adding complexity to the integration.
- Procurement operations account for 70% of their spend, making automated invoicing crucial for operational efficiency.
- Lack of automated solution for uploading invoices to the Italian government’s portal, creating potential compliance risks and delays.
Solution:
- Implemented Oracle Integration Cloud (OIC) to automate the E-invoicing process and integrated Oracle Cloud with the Italian government’s SFTP portal.
- Automated data transfer to fetch invoice details from Oracle Cloud and upload them in the XML format required by the government portal.
- Implemented a scheduled integration system with visibility for both successful and failed transactions, along with automated user notifications for each.
- Enabled flexibility in integration schedules to ensure timely and accurate submissions.
Results:
- Streamlined Invoicing Process: Automation of E-invoicing eliminated manual uploads, reducing errors and ensuring a smoother workflow.
- Regulatory Compliance: Delivered invoices in the required XML format, ensuring full compliance with Italian government regulations.
- Increased Transparency: Real-time notifications for both successful and failed transactions improved accountability.
- Boosted Efficiency: Reduced manual intervention, accelerated processing times, and ensured timely compliance with government regulations.
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